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This guide provides details about how to use the printer and how to resolve problems.
NOTE: If you are using the printer with a computer running Windows XP Starter Edition, Windows Vista Starter Edition, or Windows 7 Starter Edition, some features might not be available. For more information, see System requirements.
Accessibility
The printer provides a number of features that make it accessible for people with disabilities.
Visual
The HP software provided with the printer is accessible for users with visual impairments or low vision by using your operating system’s accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the HP software have simple text or icon labels that convey the appropriate action.
Mobility
For users with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by users with limited strength and reach.
Support
For more details about the accessibility of this printer and HP’s commitment to product accessibility, visit HP’s website at www.hp.com/accessibility.
For accessibility information for Mac OS X, visit the Apple website at www.apple.com/ accessibility.
HP EcoSolutions (HP and the Environment)
Hewlett-Packard is committed to helping you optimize your environmental footprint and empowering you to print responsibly—at home or in the office.
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For more detailed information about environmental guidelines, HP follows during the manufacturing process, see Environmental product stewardship program. For more information about HP’s environmental initiatives, visit www.hp.com/ecosolutions.
This section contains the following topics:
Manage Power
To conserve electricity, the printer comes with the following features:
Sleep mode
Power usage is reduced while in Sleep mode. After initial setup of printer, the printer will enter Sleep mode after 5 minutes of inactivity. The time to Sleep mode cannot be changed.
Auto Power-Off
Auto Power-Off is automatically enabled by default when you turn on the printer. When Auto Power-Off is enabled, the printer will automatically turn off after 8 hours of inactivity to help reduce energy use. Auto Power-Off is automatically disabled when the printer establishes a wireless or Ethernet (if supported) network connection. You can change the Auto Power-Off setting from the printer software. Once you change the setting, the printer will maintain the setting that you choose. Auto Power-Off turns the printer off completely, so you must use the power button to turn the printer back on.
Windows: Open Toolbox. (For more information, see Toolbox (Windows).) In the Advanced Settings tab, click Change, and then select the preferred amount of time.
Mac OS X: Open HP Utility. (For more information, see HP Utility (Mac OS X).) In the Printer Settings section, click Power Management, and then select the preferred amount of time.
TIP: If you are printing through a wireless or Ethernet connection over a network,
Auto Power-Off should be disabled to ensure that print jobs do not get lost. Even when Auto Power-Off is disabled, the printer will enter a Sleep mode after 5 minutes of inactivity to help reduce energy use.
NOTE: The printer’s Sleep Mode and Auto Power-Off features are temporarily not available if one or more of the ink cartridges are missing. After the cartridge is reinstalled, these features resume.
CAUTION: HP recommends that you replace any missing cartridges as soon as possible to avoid print quality issues and possible extra ink usage or damage to the ink system. Never turn off the printer when ink cartridges are missing.
HP EcoSolutions (HP and the Environment) 7
Chapter 1
Conserve Printing Supplies
To conserve printing supplies such as ink and paper, try the following:
- Change the print mode to a draft setting. Draft setting uses less ink.
- Do not clean the printhead unnecessarily. This wastes ink and shortens the life of the cartridges.
- Reduce paper usage by printing on both sides of the paper. You can first print just the odd pages, flip the pages over, and then print just the even pages.
Understand the printer parts
This section contains the following topics:
Front view
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5
4
3
2
1
- Ink cartridge access door
- Input tray
- Paper width adjusters
| 4 | Power button and light |
- Output tray
- Output tray extension
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Printing supplies area
3
2
1
- Ink cartridge access door
- Ink cartridges
- Printhead assembly
NOTE: Printing supplies should be kept in the printer to prevent possible print quality issues or printhead damage. Avoid removing supplies for extended periods of time. Do not turn off the printer when a cartridge is missing.
Control panel
For more information, see Control panel lights reference.
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2
3
4
5
6
Understand the printer parts 9
Chapter 1
| 1 | Ink cartridge lights |
2
Resume button and light
- Cancel button
- Wireless button
and light
and light| 5 | HP ePrint button | and light |
| 6 | Power button | and light |
Back view
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2
3
4
- USB port
- Ethernet network port
- Power input
- Rear access panel
Finding the printer model number
In addition to the model name that appears on the front of the printer, this printer has a specific model number. You can use this number when obtaining support and to help determine which supplies or accessories are available for your printer.
The model number is printed on a label located on the inside of the ink cartridge access door, near the ink cartridges area.
Select print media
The printer is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for
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optimum print quality. Visit the HP website at www.hp.com for more information about HP media.
HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
This section contains the following topics:
Recommended papers for printing and copying
If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
| HP Brochure Paper | These papers are glossy-coated or matte-coated on both sides for |
| HP Professional Paper | two-sided use. They are the perfect choice for producing |
| professional-quality marketing materials such as brochures and | |
| 180gsm Paper | |
| mailers as well as business graphics for report covers, and calendars. | |
| HP Premium | These papers are heavy two-sided matte papers perfect for |
| Presentation 120gsm | presentation, proposals, reports and newsletters. They are a |
| Paper | professional weight for an impressive look and feel. |
| HP Professional | |
| 120gsm Paper | |
| HP Bright White Inkjet | HP Bright White Inkjet Paper delivers high-contrast colors and sharp |
| Paper | text. It is opaque enough for two-sided color usage with no |
| showthrough, which makes it ideal for newsletters, reports, and flyers. | |
| It features ColorLok Technology for less smearing, bolder blacks and | |
| vivid colors. | |
| HP Printing Paper | HP Printing Paper is a high-quality multifunction paper. It produces |
| documents that look and feel more substantial than documents | |
| printed on standard multipurpose or copy paper. It features ColorLok | |
| Technology for less smearing, bolder blacks and vivid colors. | |
| HP Office Paper | HP Office Paper is a high-quality multifunction paper. It is suitable for |
| copies, drafts, memos and other everyday documents. It features | |
| ColorLok Technology for less smearing, bolder blacks and vivid | |
| colors. | |
| HP Office Recycled | HP Office Recycled Paper is a high-quality multifunction paper made |
| Paper | with 30% recycled fiber. It features ColorLok Technology for less |
| smearing, bolder blacks and vivid colors. | |
Select print media 11
Chapter 1
(continued)
| HP Premium Plus | HP’s best photo paper is heavyweight for producing professional- |
| Photo Paper | quality photos. Features an. instant-dry finish for easy handling |
| without smudging. It resists water, smears, fingerprints, and humidity. | |
| It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm | |
| (4 x 6 inch), 13 x 18 cm (5 x 7 inch) and two finishes – glossy or | |
| Semi-glossy (satin matte). It is acid-free for longer lasting documents. | |
| HP Advanced Photo | This thick photo paper features an instant-dry finish for easy handling |
| Paper | without smudging. It resists water, smears, fingerprints, and humidity. |
| Your prints have a look and feel comparable to a store processed | |
| photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x | |
| 15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch) and two finishes – glossy | |
| or soft gloss (satin matte). It is acid-free for longer lasting documents. | |
| HP Everyday Photo | Print colorful, everyday snapshots at a low cost, using paper |
| Paper | designed for casual photo printing. This affordable, photo paper dries |
| quickly for easy handling. Get sharp, crisp images when you use this | |
| paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11 | |
| inch, A4, 4 x 6 inch and 10 x 15 cm. It is acid-free for longer lasting | |
| documents. | |
| HP Iron-On Transfers | HP Iron-on Transfers (for color fabrics or for light or white fabrics) are |
| the ideal solution for creating custom T-shirts from your digital photos. | |
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services, and select Ink, toner & paper.
NOTE: At this time, some portions of the HP website are available in English only.
Recommended papers for photo printing
For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. Depending on your country/region, some of these papers might not be available.
Depending on your country/region, some of these papers might not be available.
| HP Premium Plus | HP’s best photo paper is heavyweight for producing professional |
| Photo Paper | quality photos. Features an instant-dry finish for easy handling |
| without smudging. It resists water, smears, fingerprints, and humidity. | |
| It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm | |
| (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft- | |
| gloss (satin matte). It is acid-free for longer lasting documents. | |
| HP Advanced Photo | This thick photo paper features an instant-dry finish for easy handling |
| Paper | without smudging. It resists water, smears, fingerprints, and humidity. |
| Your prints have a look and feel comparable to a store processed | |
| photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 | |
| x 15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – | |
| glossy or soft gloss (satin matte). It is acid-free for longer lasting | |
| documents. | |
| HP Everyday Photo | Print colorful, everyday snapshots at a low cost, using paper |
| Paper | designed for casual photo printing. This affordable, photo paper dries |
| quickly for easy handling. Get sharp, crisp images when you use this | |
| paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11 | |
| inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting | |
| documents. | |
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(continued)
HP Photo Value Packs HP Photo Value Packs conveniently package original HP ink cartridges and HP Advanced Photo Paper to save you time and take the guesswork out of printing affordable, lab-quality photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lasting and vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services and select Ink, toner & paper.
NOTE: At this time, some portions of the HP website are available in English only.
Tips for selecting and using media
For the best results, observe the following guidelines.
- Always use media that conforms to the printer specifications. For more information, see Media specifications.
- Load only one type of media at a time into a tray.
- When loading the trays, make sure the media is loaded correctly. For more information, see Load media.
- Do not overload the tray. For more information, see Load media.
- To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays:
- Multipart forms
- Media that is damaged, curled, or wrinkled
- Media with cutouts or perforations
- Media that is heavily textured, embossed, or does not accept ink well
- Media that is too lightweight or stretches easily
- Media that contains staples or clips
Load media
This section provides instructions for loading media into the printer and contains the following topics:
Load standard-size media
To load standard-size media
Use these instructions to load standard–size media.
- Lift the output tray.
- Slide the paper width guide out as far as possible.
Load media 13
Chapter 1
- If the media is too long, lift the latch on the front of the tray and lower the front of the tray.
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- Insert the media print-side down along the right edge of the main tray. Make sure the stack of media aligns with the right and back edges of the tray and does not exceed the line marking in the tray.
NOTE: Do not load paper while the printer is printing.
- Slide the media guides in the tray to adjust them for the media size that you have loaded.
- Lower the output tray.
- Pull out the tray extender.
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Load envelopes
To load envelopes
Use these instructions to load envelopes.
- Lift the output tray.
- Slide the paper width guide out as far as possible.
- Insert the envelopes print-side down and load according to the graphic. Make sure the stack of envelopes does not exceed the line marking in the tray.
NOTE: Do not load paper envelopes while the printer is printing.
- Slide the media guides in the tray to adjust them for the envelope size that you have loaded.
- Lower the output tray.
- Pull out the tray extender.
Load cards and photo paper
To load cards and photo paper
Use these instructions to load cards and photo paper.
- Lift the output tray.
- Slide the paper width guide out as far as possible.
Load media 15
Chapter 1
- If the media is too long, lift the latch on the front of the tray and lower the front of the tray.
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2
- Insert the media print-side down along the right edge of the main tray. Make sure the stack of media aligns with the right and back edges of the tray and does not exceed the line marking in the tray. If the photo paper has a tab along one edge, make sure the tab is pointing towards the front of the printer.
NOTE: Do not load cards or photo paper while the printer is printing.
- Slide the media guides in the tray to adjust them for the media size that you have loaded.
- Lower the output tray.
- Pull out the tray extender.
Load custom-size media
To load cards and photo paper
Use these instructions to load custom-size media.
CAUTION: Use only custom-size media that is supported by the printer. For more information, see Media specifications.
- Lift the output tray.
- Slide the paper width guide out as far as possible.
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- If the media is too long, lift the latch on the front of the tray and lower the front of the tray.
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2
- Insert the media print-side down along the right of the main tray. Make sure the stack of media aligns with the right and back edges of the tray, and does not exceed the line marking in the tray.
NOTE: Do not load media while the printer is printing.
- Slide the media guides in the tray to adjust them for the media size that you have loaded.
- Lower the output tray.
- Pull out the tray extender.
Maintain the printer
This section provides instructions for keeping the printer in top working condition.
Perform this maintenance procedure as necessary.
Clean the exterior
WARNING! Before cleaning the printer, turn off the power and unplug the power cord from the electrical socket.
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case. Keep fluids away from the interior of the printer, as well as from the printer control panel.
Maintain the printer 17
Chapter 1
Update the printer
HP is always working to improve the performance of its printers and bring you the latest features. If the printer is connected to a network and Web Services has been enabled, you can check for and install printer updates.
To update the printer, complete the following steps:
- Open the EWS. For more information, see Embedded web server.
- Click the Web Services tab, and then click Product Update in the Web Services Settings section.
- Click Check Now and follow the onscreen instructions.
TIP: To enable the printer to automatically check for updates, click the Web Services tab, and then click Product Update. In the Auto Product Update section, click On, and then click Apply.
Turn the printer off
Always turn off the printer by pressing (Power) button located on the printer. Wait until the power light turns off before unplugging the power cord or turning off a power strip.
CAUTION: If you incorrectly turn the printer off, the print carriage might not return to the correct position causing printhead problems and print quality issues.
CAUTION: HP recommends that you replace any missing cartridges as soon as possible to avoid print quality issues and possible extra ink usage or damage to the ink system. Never turn off the printer when ink cartridges are missing.
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Most print settings are automatically handled by the software application. Change the settings manually only when you want to change print quality, print on specific types of paper, or use special features. For more information, see Select print media.
Choose a print job to continue:
Print on special and custom-size paper
Print documents
Follow the instructions for your operating system.
TIP: This printer includes HP ePrint, a free service from HP that allows you to print documents on your HP ePrint-enabled printer anytime, from any location, and without any additional software or printer drivers. For more information, see HP ePrint.
Print documents (Windows)
- Load paper in the tray. For more information, see Load media.
- On the File menu in your software application, click Print.
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Chapter 2
- Make sure the printer you want to use is selected.
- To change settings, click the button that opens the Printer Properties dialog box. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer, or Preferences.
- Change the paper orientation on the Layout tab, and paper source, media type, paper size, and quality settings on the Paper/Quality tab. To print in black and white, click the Advanced button, and then change the Print in Grayscale option.
- Click OK.
- Click Print or OK to begin printing.
Print documents (Mac OS X)
- Load paper in the tray. For more information, see Load media.
- Select a paper size:
a. From the File menu in your software application, click Page Setup.
| NOTE: If you do not see a Page Setup menu item, go to step 3. | ||||
| b. | Make sure the printer you want to use is selected in the Format For pop-up | |||
| menu. | ||||
| c. | Select the paper size from the Paper Size pop-up menu, and then click OK. |
- From the File menu in your software application, click Print.
- Make sure the printer you want to use is selected.
- Select the paper size from the Paper Size pop-up menu (if available).
- Change the print settings for the option provided in the pop-up menus, as appropriate for your project.
NOTE: If you do not see any options, click the disclosure triangle next to the Printer pop-up menu or click Show Details.
- Click Print to begin printing.
Print brochures
Follow the instructions for your operating system.
TIP: This printer includes HP ePrint, a free service from HP that allows you to print documents on your HP ePrint-enabled printer anytime, from any location, and without any additional software or printer drivers. For more information, see HP ePrint
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