Get started
This guide provides details about how to use the device and to resolve problems.
NOTE: If you are using the device with a computer running Windows 2000, Windows XP Starter Edition, or Windows XP x64, some features might not be available. For more information, see Operating system compatibility.
Find other resources for the product
| Resource | Description | Location |
| Setup poster | Provides illustrated setup | A printed version of the |
| information. | document is provided with | |
| the device. | ||
| Readme file and release notes | Provide late-breaking | Included on the Starter CD. |
| information and | ||
| troubleshooting tips. |
| Toolbox (Microsoft® | Provides access to | |
| Windows®) | maintenance services. | |
| For more information, see | ||
| Toolbox (Windows). | ||
| HP Printer Utility (Mac OS) | Contains tools to configure | |
| print settings, calibrate the | ||
| device, clean the ink | ||
| cartridges, print the | ||
| configuration page, order | ||
| supplies online, and find | ||
| support information from the | ||
| Web site. | ||
| For more information, see HP | ||
| Printer Utility (Mac OS). | ||
| Device control panel | Provides status, error, and | |
| warning information about | ||
| operations. | ||
| Logs and reports | Provides information about | |
| events that have occurred. | ||
| Self-Test diagnostic page | • Device information: | |
| ◦ | Product name | |
| ◦ | Model number |
The Toolbox is typically installed with the device software as an available installation option.
The HP Printer Utility is typically installed with the device software.
For more information, see Device control panel buttons and lights.
For more information, see Monitor the device.
For more information, see Understand the self-test report.
8 Get started
(continued)
◦ Serial number
◦ Firmware version
number
- Number of pages printed from the trays and accessories
- Ink levels
- Ink cartridge health status
HP Web sites Provide the latest printer
software, and product and
support information.
HP telephone support Lists information to contact
HP. During the warranty
period, this support is often
free of charge.
HP photo and imaging Provides information about
software help using the software.
Control Panel Guide Device control panel
instructions
For more information, see Obtain HP telephone support.
For more information, see Use the HP photo and imaging software.
Available through Solution Center and Toolbox (Windows).
Understand the device parts
Understand the device parts 9
Chapter 1
Front view
Device control panel
Main tray- Front access door
- Scanner glass
Automatic document feeder
Device control panel
Main tray
Automatic document feederPrinting supplies area
- Front access door
Ink cartridges
Ink cartridges10 Get started
Back view
- Rear universal serial bus (USB) port
- Power input
- 1-LINE (fax)
- 2-EXT (phone)
Device control panel buttons and lights
Label Name and Description
- Keypad: Enters values.
- Attention light: Indicates an error condition.
- Back button: Reverts back to its previous setting or upper level menu.
- Left arrow button: Navigates forward through settings in the menus.
- OK button: Selects the current menu or setting.
- Right arrow button: Navigates in reverse through settings in the menus.
Keypad: Enters values.Understand the device parts 11
Chapter 1
(continued)
- Setup: Presents the Setup menu for generating reports and other maintenance settings, and for accessing the Help menu. The topic that you select from the Help menu opens a help window on your computer screen.
- Start: Initiates a copy, fax, or scan job. Pressing Start processes the job according to the function selected.
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on, and the software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available when you turn on the computer.
- Cancel: Stops a job, exits a menu, or exits settings.
- Scan function indicator
- PC Copy Color function indicator
- PC Copy B&W function indicator
- Fax Color function indicator
- Fax B&W function indicator
Cancel: Stops a job, exits a menu, or exits settings.- Power: Turns the device on or off. The Power button is lit when the device is on. The light blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely disconnect the power supply, turn the device off, and then unplug the power cord.
Low ink indicator- Original loaded indicator
- Paper jam indicator
Low ink indicator12 Get started
Device control panel buttons and lights
Figure 1-1 Model J4660 device control panel
Figure 1-2 Model J4680 device control panel
Label Name and Description
- Keypad: Enters values.
- Attention light: Indicates an error condition.
- Back button: Reverts back to its previous setting or upper level menu.
- Left arrow button: Navigates forward through settings in the menus.
- OK button: Selects the current menu or setting.
- Right arrow button: Navigates in reverse through settings in the menus.
- Setup: Presents the Setup menu for generating reports and other maintenance settings, and for accessing the Help menu. The topic that you select from the Help menu opens a help window on your computer screen.
- Start: Initiates a copy, fax, or scan job. Pressing Start processes the job according to the function selected.
Understand the device parts 13
Chapter 1
(continued)
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on, and the software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available when you turn on the computer.
- Cancel: Stops a job, exits a menu, or exits settings.
- Scan function indicator
- PC Copy Color function indicator
- PC Copy B&W function indicator
- Fax Color function indicator
- Fax B&W function indicator
- Power: Turns the device on or off. The Power button is lit when the device is on. The light blinks while performing a job.
When the device is turned off, a minimal amount of power is still supplied. To completely disconnect the power supply, turn the device off, and then unplug the power cord.
- Redial button (model J4660): Displays the last number dialed.
- Speed dial button (model J4660): Selects the first entry in the list of programmed speed dial entries.
- Wireless button (model J4680): Turns the 802.11g wireless feature on or off. The button is lit when the wireless feature is on.
- Low ink indicator
- Original loaded indicator
- Paper jam indicator
Connection information
Description Recommended Supported software
number of connected features
computers for best
performance
Setup instructions
USB connection One computer
connected with a USB
cable to the rear USB
2.0 high-speed port on
the device.
Printer sharing Up to five computers.
The host computer must
be turned on at all
times, or the other
computers cannot print
to the device.
All features are
supported.
All features resident on the host computer are supported. Only print is supported from the other computers.
Follow the setup poster guide for detailed instructions.
Follow the instructions in Share the device on a locally shared network.
14 Get started
Understand the device parts 15
Use the device
This section contains the following topics:
Use device control panel menus
The following sections provide a quick reference to top-level menus that appear on the control-panel display. To display a menu, press the menu button for the function you want to use.
- Scan menu: Presents a list of destinations. Some destinations require the HP Photosmart Software to be loaded.
- Fax menu: Allows you to enter a fax or speed-dial number, or display the Fax menu. Menu options include:
- Modifying resolution
- Lightening/darkening
- Sending delayed faxes
- Setting up new defaults
Device control-panel message types
This section contains the following topics:
Status messages
Status messages reflect the current state of the device. They inform you of normal operation and require no action to clear them. They change as the state of the device changes. Whenever the device is ready, not busy, and has no pending warning messages, the date and time appear if the device is turned on.
16 Use the device
Warning messages
Warning messages inform you of events that require your attention, but they do not prevent the device from operating. An example of a warning message is Low On Ink.
Error messages
Error messages communicate that some action must be performed, such as adding media or clearing a media jam. These messages are usually accompanied by a blinking red Attention light. Take the appropriate action to continue printing.
If the error message shows an error code, press the Power button to turn off the device, and then turn it on again. In most situations, this action solves the problem. If the message persists, your device might need service.
Critical error messages
Critical error messages inform you of a device failure. Some of these messages can be cleared by pressing the Power button to turn off the device, and then turning it on again. If a critical error persists, service is required. For more information, see Support and warranty.
Change device settings
You can change the device settings from these places:
- From the device control panel.
- From the HP Solution Center (Windows) or HP Device Manager (Mac OS). For more information, see Use the HP photo and imaging software.
NOTE: When you are configuring settings in HP Solution Center or in the HP Device Manager, you cannot see the settings that have been configured from the device control panel.
To change settings from the device control panel
- At the device control panel, press the left or right arrow keys to navigate to the function you are using (for example, Fax). Press OK to select that function.
- To reach the option that you want to change, use one of the following methods:
- Press a control-panel button, and then use the left or right arrow keys to adjust the value.
- Select the option from the menu on the control-panel display.
- Select the value that you want, and then press OK.
To change settings from the HP Solution Center (Windows)
Change device settings 17
Chapter 2
To change settings from the HP photo and imaging software (Mac OS)
- Click the HP Device Manager icon in the Dock.
- Select the device in the Devices drop-down menu.
- On the Information and Settings menu, click an item that you want to change.
Use the HP Solution Center (Windows)
On a Windows computer, the HP Solution Center is the entry point for the
HP Photosmart Software. Use the HP Solution Center to change print settings, order supplies, and access the onscreen Help.
The features available in the HP Solution Center vary depending on the devices you have installed. The HP Solution Center is customized to show icons that are associated with the selected device. If the selected device is not equipped with a particular feature, then the icon for that feature does not appear in the HP Solution Center.
If the HP Solution Center on your computer does not contain any icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the HP Photosmart Software, and then reinstall the software. For more information, see the onscreen Help that came with the device.
For information about opening the HP Solution Center, see Use the HP photo and imaging software.
Use the HP photo and imaging software
You can use the HP photo and imaging software to access many features that are not available from the device control panel.
The software is installed on your computer during setup. For further information, see the setup documentation that came with your device.
Access to the HP photo and imaging software differs by operating system (OS). For example, if you have a Windows computer, the HP photo and imaging software entry point is the HP Photosmart Software window. If you have a Macintosh computer, the HP photo and imaging software entry point is the HP Photosmart Studio window.
18 Use the device
Regardless, the entry point serves as the launching pad for the HP photo and imaging software and services.
To open the HP Photosmart Software on a Windows computer
- Do one of the following:
- On the Windows desktop, double-click the HP Photosmart Software icon.
- In the system tray at the far right of the Windows taskbar, double-click the HP Digital Imaging Monitor icon.
- On the taskbar, click Start, point to Programs or All Programs, select HP, and then click HP Photosmart Software.
- If you have more than one HP device installed, select the tab with your product’s name.
NOTE: On a Windows computer, the features available in the HP Photosmart Software vary depending on the devices you have installed. The software is customized to show icons that are associated with the selected device. If the selected device is not equipped with a particular feature, then the icon for that feature does not appear in the software.
TIP: If the HP Photosmart Software on your computer does not contain any
icons, an error might have occurred during the software installation. To correct this, use the Control Panel in Windows to completely uninstall the
HP Photosmart Software; then reinstall the software. For more information, see the setup poster that came with your device.
To open the HP Photosmart Studio software on a Macintosh computer
- Click the HP Photosmart Studio icon in the Dock. The HP Photosmart Studio window appears.
- In the HP Photosmart Studio task bar, click Devices. The HP Device Manager window appears.
- Select your device from the Device drop-down menu.
From here, you can scan, import documents, and perform maintenance procedures such as checking the ink levels for the ink cartridges.
NOTE: On a Macintosh computer, the features available in the
HP Photosmart Studio software vary depending on the selected device.
TIP: When the HP Photosmart Studio software is opened, you can gain access to the Dock menu shortcuts by selecting and holding the mouse button over the HP Photosmart Studio icon in the Dock.
Load originals
You can load an original for a copy or a scan job on the scanner glass.
Load originals 19
Chapter 2
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on, and the software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available when you turn on the computer.
Load an original on the scanner glass
You can copy, scan, or fax up to letter- or A4-size originals by loading them on the glass.
NOTE: Many of the special features will not work correctly if the glass and lid backing are not clean. For more information, see Clean the device.
NOTE: To make a copy, the HP All-in-One must be connected to a computer, the computer must be turned on and you must be logged on, and the software must be installed and running. Also, the HP Digital Imaging Monitor in the Windows Taskbar must be installed and turned on at all times.
On a Macintosh computer, once the software is installed, it is always available when you turn on the computer.
To load an original on the scanner glass
- Lift the scanner lid.
- Load your original print side down in the right front corner of the glass.
TIP: For more help on loading an original, refer to the engraved guides along
the edge of the glass.
- Close the lid.
20 Use the device
To read more please download the PDFs below
Download HP Officejet J4680 Manual
hp officejet j4680 wireless setup
hp officejet j4680 ink
hp officejet j4680 driver
hp officejet j4680c all-in-one
hp j4680 troubleshooting
hp officejet j4580 manual pdf
hp officejet j4680 how to scan
hp officejet j4680 release date