Printing a Test Page | HP Deskjet 2540 All-in-One Printer | HP by HP Support

Printer parts

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1Input tray
2Input tray guard
3Cartridges
4Lid
5Lid-backing
6Paper-width guide for the input tray
7Control panel
8Cartridge access door
9Output tray
10Output tray extender (also referred to as the tray extender)
11Scanner glass

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12Rear USB port
13Power connection.

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Control panel features

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FeatureDescription
1On button: Turns the printer on or off. When the printer is off, a minimal amount of power is
still used. To completely remove power, turn off the printer, then unplug the power cord.
2Cancel button: Stops the current operation.
3Wireless status light and button: Blue light indicates a wireless connection. Press the button
to turn on or off the printer wireless capabilities. Press and hold the button for more than 3
seconds until light blinks to start Wi-Fi Protected Setup (WPS) push button mode.
4Wireless Direct status light and button: White light indicates the status of HP wireless direct.
Press the button to turn on or off HP wireless direct.
5Start Copy Black button: Starts a black-and-white copy job. Acts as a resume button after
resolving print problems.
6Start Copy Color button: Starts a color copy job. Acts as a resume button after resolving print
problems.
7Attention light: Indicates that there is a paper jam, the printer is out of paper, or some event
that requires your attention.
8Cartridge lights: Indicates low ink or ink cartridge problems.
9Control panel display: Indicates the number of copies, media error, and wireless status.

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Wireless settings

Press the Wireless button to turn on the printer wireless capabilities.

  • If the printer has an active connection to a wireless network, the wireless light will be on solid blue. In the mean time, the printer display will show the wireless icon and signal bar.
  • If wireless is turned off, the wireless light will be off.
  • If wireless is enabled (wireless radio on) and you do not have a wireless connection, the wireless light will be blinking. In the mean time, the display screen shows the wireless strength indicator.

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How do I?Instructions
Print network configuration page.Press the Wireless button and the Start Copy Black button
The network configuration page will display the networkfrom the printer control panel at the same time.
status, hostname, network name, and more.

Print wireless network test report.

The wireless network test report will display the diagnostics results for the status of the wireless network, wireless signal strength, detected networks, and more.

Press the Wireless button and the Start Copy Black button from the printer control panel at the same time.

Restore network settings to default settings.

Press the Wireless button and the Cancel button from the printer control panel at the same time, and then hold them for 5 seconds.

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Status lights

When the printert is turned on, the On button light will be lit. When the printer is processing a job, the On button light will be blinking. Additional blinking lights signal errors that you can resolve. See below to learn about blinking lights and what to do.
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Wireless status light is blinking and the wireless strength indicator is solid on.
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There is no wireless signal.

  • Make sure your wireless router or access point is powered on.
  • Move the printer closer to the wireless router.

Wireless status light and the wireless strength indicator are blinking.
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The printer has a problem establishing the wireless network, an error occurs or overlap session is detected when using WPS.

Turn off wireless by pressing the Wireless button to clear the error.
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Auto-Off

Auto-Off is automatically enabled by default when you turn on the printer. When Auto-Off is enabled, the printer will automatically turn off after 2 hours of inactivity to help reduce energy use. Auto-Off turns the printer off completely, so you must use the On button to turn the printer back on. For printer models with wireless or Ethernet network capability, Auto-Off is automatically disabled when the printer establishes a wireless or Ethernet network connection. Even when Auto-Off is disabled, the printer enters Sleep mode after 5 minutes of inactivity to help reduce energy use.

Check Also:  HP Photosmart 6520

You can change the Auto-Off setting from the printer software.

To change Auto-Off setting

  1. Depending on your operating system, do one of the following to open the printer software:
  • Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer’s name.
  • Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series.
  1. In the printer software, select Print & scan, and then select Maintain Your Printer to access the printer toolbox.
  1. In the printer toolbox, click Advanced Settings, and then follow the on-screen instructions. Once you change the setting, the printer maintains the setting that you choose.

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Print

This section contains the following topics:

ENWW 11

Print documents

Load paper

  1. Make sure the output tray is open.
  1. Make sure you have paper loaded in the input tray.

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To print a document

  1. From your software, click the Print button.
  1. Make sure your printer is selected.
  1. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

  1. Select the appropriate options.
  • On the Layout tab, select Portrait or Landscape orientation.
  • On the Paper/Quality tab of the print driver, select the appropriate paper type and print quality from the Media drop-down list.
  • Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
  1. Click OK to close the Properties dialog box.
  1. Click Print or OK to begin printing.

To print on both sides of the page

  1. From your software, click the Print button.
  1. Make sure your printer is selected.
  1. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

  1. Select the appropriate options.

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  • On the Layout tab, select Portrait or Landscape orientation.
  • On the Paper/Quality tab, select the appropriate paper type and print quality from the Media drop-down list.
  • Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
  1. On the Layout tab, select an appropriate option from the Print on Both Sides Manually drop-down list.
  1. Click OK to print.
  1. After the even numbered pages of the document have been printed, remove the document from the output tray.
  1. Follow the on-screen instructions, reload the paper in the input tray with the blank side up and top of page down, and then click Continue.

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Print photos

Load photo paper

  1. Make sure the output tray is open.
  1. Remove all paper from the input tray, and then load the photo paper with side to be printed on facing up.

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To print a photo on photo paper

  1. On the File menu in your software, click Print.
  1. Make sure your printer is selected.
  1. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

  1. Select the appropriate options.
  • On the Layout tab, select Portrait or Landscape orientation.
  • On the Paper/Quality tab of the print driver, select the appropriate paper type and print quality from the Media drop-down list.
  • Click Advanced to select the appropriate paper size from the Paper Size drop-down list.

HP Desktop 2540 User Manual 39HP Desktop 2540 User Manual 41HP Desktop 2540 User Manual 43NOTE: For maximum dpi resolution, go to the Paper/Quality tab and select Photo Paper, Best
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Quality from the Media drop-down list. Then go to the Advanced tab and select Yes from the Print in Max DPI drop-down list. If you want to print Max DPI in grayscale, select High Quality Grayscale from the Print in Grayscale drop-down list.

  1. Click OK to return to the Properties dialog box.
  1. Click OK, and then click Print or OK in the Print dialog box.
Check Also:  HP Deskjet 3520

HP Desktop 2540 User Manual 39HP Desktop 2540 User Manual 41HP Desktop 2540 User Manual 43NOTE: After the printing is finished, remove unused photo paper from the input tray. Store the photo
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paper so it does not start to curl, which could reduce the quality of your printout.

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Print envelopes

You can load one or more envelopes into the input tray of the HP Deskjet 2540 series. Do not use shiny or embossed envelopes or envelopes that have clasps or windows.

HP Desktop 2540 User Manual 39HP Desktop 2540 User Manual 57HP Desktop 2540 User Manual 43NOTE: For specific details on how to format text for printing on envelopes, consult the help files in
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your word application.

Load envelopes

  1. Make sure the output tray is open.
  1. Slide the paper-width guide all the way to the left.
  1. Place the envelopes in the right side of the tray. The side to be printed on should face up.
  1. Push the envelopes into the printer until they stop.
  1. Slide the paper-width guide firmly against the edge of the envelopes.

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To print an envelope

  1. On the File menu in your software, click Print.
  1. Make sure your printer is selected.
  1. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

  1. Select the appropriate options.
  • On the Layout tab, select Portrait or Landscape orientation.
  • On the Paper/Quality tab of the print driver, select the appropriate paper type and print quality from the Media drop-down list.
  • Click Advanced to select the appropriate paper size from the Paper Size drop-down list.
  1. Click OK, and then click Print or OK in the Print dialog box.

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Print with HP wireless direct

With HP wireless direct, you can print wirelessly from a computer, smart phone, tablet, or other wireless-capable device—without connecting to an existing wireless network.

When using HP wireless direct, note the following guidelines:

  • Make sure your computer or mobile device has the necessary software:

If you are using a computer, make sure you have installed the printer software provided with the printer.

  • Up to five computers and mobile devices can use the same HP wireless direct connection.
  • HP wireless direct can be used while the printer is also connected to a computer using USB cable or to a network using a wireless connection.
  • HP wireless direct cannot be used to connect a computer, mobile device, or printer to the Internet.

HP Desktop 2540 User Manual 65 Click here to go online for more information.

HP Desktop 2540 User Manual 67NOTE: At this time, these websites might not be available in all languages.
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This section contains the following topics:

Print from a wireless-capable mobile device

Make sure you have installed a compatible printing app on your mobile device. For more information, visit www.hp.com/global/us/en/eprint/mobile_printing_apps.html.

  1. Make sure you have turned on HP wireless direct on the printer. For more information, see Connect wirelessly to the printer without a router on page 53.
  1. Turn on the Wi-Fi connection on your mobile device. For more information, see the documentation provided with the mobile device.

HP Desktop 2540 User Manual 39HP Desktop 2540 User Manual 41HP Desktop 2540 User Manual 43NOTE: If your mobile device does not support Wi-Fi, you are not able to use HP wireless
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direct.

  1. From the mobile device, connect to a new network. Use the process you normally use to connect to a new wireless network or hotspot. Choose the HP wireless direct name from the list

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of wireless networks shown such as HP-Print-**-Deskjet 2540 series (where ** are the unique characters to identify your printer).

If HP wireless direct is turned on with security, enter the password when prompted.

  1. Print your document.

Print from a wireless-capable computer

  1. Make sure you have turned on HP wireless direct on the printer. For more information, see Connect wirelessly to the printer without a router on page 53 for more information.
  1. Turn on the computer’s Wi-Fi connection. For more information, see the documentation provided with the computer.
Check Also:  HP Photosmart 7510

HP Desktop 2540 User Manual 79NOTE: If your computer does not support Wi-Fi, you are not able to use HP wireless direct.
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  1. From the computer, connect to a new network. Use the process you normally use to connect to a new wireless network or hotspot. Choose the HP wireless direct name from the list of wireless networks shown such as HP-Print-**-Deskjet 2540 series (where ** are the unique characters to identify your printer).

If HP wireless direct is turned on with security, enter the password when prompted.

  1. Proceed to step 5 if the printer has been installed and connected to the computer over a wireless network. If the printer has been installed and connected to your computer with a USB cable, follow the steps below to install the printer software using the HP wireless direct connection.
  1. Depending on your operating system, do one of the following:
  • Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click Printer Setup & Software.
  • Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET 2540 series, and then click Printer Setup & Software.
  1. Select Connect New Printer.
  1. When the Connection Options software screen appears, select Wireless. Select HP DESKJET 2540 series from the list of detected printers.
  1. Follow the on-screen instructions.
  1. Print your document.

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Print using the maximum dpi

Use maximum dots per inch (dpi) to print high-quality, sharp images on the photo paper.

Printing in maximum dpi takes longer than printing with other settings and requires a large amount of disk space.

To print in Maximum dpi mode

  1. On the File menu in your software, click Print.
  1. Make sure your printer is selected.
  1. Click the button that opens the Properties dialog box.

Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences.

  1. Click the Paper/Quality tab.
  1. From the Media drop-down list, must select Photo Paper, Best Quality to enable printing in maximum dpi.
  1. Click the Advanced button.
  1. In the Printer Features area, select Yes from the Print in Max DPI drop-down list.
  1. Select the appropriate paper size from the Paper Size drop-down list.
  1. Click OK to close the advanced options.
  1. Confirm Orientation on the Layout tab, and then click OK to print.

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Tips for print success

To print successfully, the HP ink cartridges should be functioning properly with sufficient ink, the paper should be loaded correctly, and the print should have the appropriate settings. Print settings do not apply to copying or scanning.

Ink tips

  • Use original HP ink cartridges.
  • Install both the black and tri-color cartridges correctly.

For more information, see Replace ink cartridges on page 41.

Paper loading tips

  • Load a stack of paper (not just one page). All of the paper in the stack should be the same size and type to avoid a paper jam.
  • Load the paper with side to be printed on facing up.
  • Ensure that paper loaded in the input tray lays flat and the edges are not bent or torn.
  • Adjust the paper-width guide in the input tray to fit snugly against all paper. Make sure the paper-width guide does not bend the paper in the input tray.

For more information, see Load media on page 24.

Printer settings tips

  • On the Paper/Quality tab of the print driver, select the appropriate paper type and print quality from the Media drop-down list.
  • Select the appropriate paper size from the Paper Size drop-down list in the Advanced Options dialog box. Access the Advanced Options dialog box by clicking the Advanced button on the Layout or Paper/Quality tab.
  • To change default print settings, click Print & Scan, and then click Set Preferences in the printer software.

Depending on your operating system, do one of the following to open the printer software:

  • Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the app bar, and then click the icon with the printer’s name.
  • Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series.
  • If you want to print a black and white document using black ink only, click the Advanced button. From the Print in Grayscale drop-down menu, select Black Ink Only, then click the OK button.

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Notes

  • Original HP ink cartridges are designed and tested with HP printers and papers to help you easily produce great results, time after time.

NOTE: HP cannot guarantee the quality or reliability of non-HP supplies. Product service or

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repairs required as a result of using a non-HP supply will not be covered under warranty.

If you believe the purchased original HP ink cartridges, go to:

www.hp.com/go/anticounterfeit

  • Ink level warnings and indicators provide estimates for planning purposes only.

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cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges until the print quality becomes unacceptable.

  • You can print your document on both sides of the paper.

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