Understand the printer parts
This section contains the following topics:
Front view
- Automatic document feeder (ADF)
- Scanner glass
- Output tray
- Front universal serial bus (USB) port
- Output tray extension
- Input tray
- Power button
- Control panel display
- Control panel
- Document feeder tray
- Width guides
Printing supplies area
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- Ink cartridge access door
- Ink cartridges
- Printhead
NOTE: Printing supplies should be kept in the printer to prevent possible print quality issues or printhead damage. Avoid removing supplies for extended periods of time. Do not turn off the printer when a cartridge is missing.
Back view
- Ethernet network port
- Fax port (1-LINE)
- Fax port (2-EXT)
- Power input
- Rear universal serial bus (USB) port
Use the printer control panel
This section contains the following topics:
12 Get started
Overview of buttons and lights
The following diagrams and related tables provide a quick reference to the printer control panel features.
| Label | Name and Description |
- Home button: Returns to the home screen from any other screen.
- Control panel display: Touch the screen to select menu options. For information about the icons that appear on the display, see Control panel display icons.
| 3 | Help button: Opens the Help menu. |
| 4 | Cancel button: Stops a job, exits a menu, or exits settings. |
| 5 | Right arrow button: Navigates through settings in the menus. |
| 6 | Back button: Returns to the previous menu. |
| 7 | Wireless light: The light is on when the 802.11 wireless feature is on. |
| 8 | Left arrow button: Navigates through settings in the menus. |
Control panel display icons
Icon Purpose
Shows that a wired network connection exists.
Shows that a wireless network connection exists. The signal strength is indicated by the number of curved lines. This is for infrastructure mode. For more information, see Set up the printer for wireless communication.
Displays a screen where you can learn about printer features that help conserve natural resources and reduce the environmental impact of your printing choices.
TIP: You can configure settings for some features from this screen.
Shows that HP ePrint is turned on. For more information, see HP ePrint.
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Icon Purpose
Displays a screen where you can make copies or select other options.
Displays a screen where you can send a fax, or choose fax settings.
Displays a screen where you can make a scan, or change scan settings.
Displays a screen where you can use HP Apps.
Displays a screen where you can adjust photo printing options.
Displays the Setup screen for generating reports, changing fax and other maintenance settings, and accessing the Help screen.
Provides more information about the printer’s features.
Displays a screen where you can see information about the ink cartridges, including fill levels. This icon has a red border when an ink cartridge needs attention.
NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until prompted to do so.
Displays the status of the Auto Answer function. Touch Auto Answer to turn it on or off. For more information, see Set the answer mode (Auto answer).
Change printer settings
Use the control panel to change the printer mode and settings, print reports, or get help for the printer.
TIP: If the printer is connected to a computer, you can also change the printer settings using HP software tools available on your computer, such as the HP printer software, HP Utility (Mac OS X), or the EWS. For more information about these tools, see Printer management tools.
This section contains the following topics:
Select the mode
The main menu of the control panel display shows the available modes for the printer.
14 Get started
To select a mode, touch 
(left arrow) or 
(right arrow) to see the available modes, and then touch the icon to select the desired mode. Follow the prompts on the control panel display to complete the job. The control panel display returns to the main menu when the job is finished.
To select a different mode
Touch 
(Back button) to return to the main menu. Touch (left arrow) or (right arrow) to scroll through the available modes, and then touch the icon to select the desired mode.
To change settings for a mode
- After selecting a mode, touch the arrow buttons to scroll through the available settings, and then touch the setting you want to change.
- Follow the prompts on the display to change the settings, and then touch Done.
NOTE: Touch (Back button) to return to the previous menu.
Change the printer settings
To change the printer settings or print reports, use the options available in the Setup screen:
- Touch
(right arrow), and then touch Setup.
- Touch the arrows to scroll through the screens.
- Touch the screen items to select screens or options.
NOTE: Use the (Back) button to return to the previous menu.
Find the printer model number
In addition to the model name that appears on the front of the printer, this printer has a specific model number. You can use this number when obtaining support and to help determine which supplies or accessories are available for your printer.
The model number is printed on a label located on the inside of the ink-cartridge access door, near the ink cartridges area.
HP Digital Solutions
The printer includes a collection of digital solutions that can help you simplify and streamline your work.
Scan to Computer
You can simply walk up to the printer, touch a button on the control panel, and either scan documents directly to a computer or quickly share them with business partners as e-mail attachments.
For more information, see Scan.
HP Digital Solutions 15
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HP Digital Fax (Fax to PC and Fax to Mac)
Never lose important faxes misplaced within a stack of paper pages again!
Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your faxes easily and eliminate the hassle of dealing with bulky paper files. In addition, you can turn off fax printing altogether, saving money on paper and ink, and reduce paper consumption and waste.
For more information, see Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac).
Select print media
The printer is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for optimum print quality. Visit the HP web site at www.hp.com for more information about HP media.
HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
This section contains the following topics:
Recommended papers for printing and copying
If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
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(continued)
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services, and select Ink, toner & paper .
NOTE: At this time, some portions of the HP web site are available in English only.
Recommended papers for photo printing
For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. Depending on your country/region, some of these papers might not be available.
| HP Premium Plus | HP’s best photo paper is heavyweight for producing professional |
| Photo Paper | quality photos. Features an instant-dry finish for easy handling |
| without smudging. It resists water, smears, fingerprints, and humidity. | |
| It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm | |
Select print media 17
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(continued)
| (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft- | |
| gloss (satin matte). It is acid-free for longer lasting documents. | |
| HP Advanced Photo | This thick photo paper features an instant-dry finish for easy handling |
| Paper | without smudging. It resists water, smears, fingerprints, and humidity. |
| Your prints have a look and feel comparable to a store processed | |
| photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10 | |
| x 15 cm (4 x 6 inch), 13×18 cm (5 x7 inch), and two finishes – glossy | |
| or soft gloss (satin matte). It is acid-free for longer lasting documents. | |
| HP Everyday Photo | Print colorful, everyday snapshots at a low cost, using paper |
| Paper | designed for casual photo printing. This affordable, photo paper dries |
| quickly for easy handling. Get sharp, crisp images when you use this | |
| paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11 | |
| inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting | |
| documents. | |
| HP Photo Value Packs | HP Photo Value Packs conveniently package original HP ink |
| cartridges and HP Advanced Photo Paper to save you time and take | |
| the guesswork out of printing affordable, lab-quality photos with your | |
| HP printer. Original HP inks and HP Advanced Photo Paper have | |
| been designed to work together so your photos are long lasting and | |
| vivid, print after print. Great for printing out an entire vacation’s worth | |
| of photos or multiple prints to share. |
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services and select Ink, toner & paper.
NOTE: At this time, some portions of the HP web site are available in English only.
Tips for selecting and using media
For the best results, observe the following guidelines.
- Always use media that conforms to the printer specifications. For more information, see Media specifications.
- Load only one type of media at a time into a tray or automatic document feeder (ADF).
- When loading the trays and ADF, make sure the media is loaded correctly. For more information, see Load media or Load an original in the automatic document feeder (ADF).
- Do not overload the tray or ADF. For more information, see Load media or Load an original in the automatic document feeder (ADF).
- To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays or ADF:
- Multipart forms
- Media that is damaged, curled, or wrinkled
- Media with cutouts or perforations
- Media that is heavily textured, embossed, or does not accept ink well
18 Get started
- Media that is too lightweight or stretches easily
- Media that contains staples or clips
NOTE: To scan, copy, or fax documents that contain pages that do not conform to these guidelines, use the scanner glass. For more information, see Load an original on the scanner glass.
Load an original on the scanner glass
You can copy, scan, or fax originals by loading them on the scanner glass.
NOTE: Many of the special features do not work correctly if the glass and lid backing are not clean. For more information, see Maintain the printer.
To load an original on the scanner glass
Use these steps to load an original on the scanner glass.
- Lift the scanner lid.
- Load your original print-side down.
TIP: For more help on loading an original, refer to the engraved guides along the edge of the glass.
- Close the lid.
Load an original in the automatic document feeder (ADF)
You can copy, scan, or fax a document by placing it in the automatic document feeder (ADF).
CAUTION: Do not load photos in the ADF; this might cause damage to your photos. Use only media that is supported by the printer. For more information, see Tips for selecting and using media.
NOTE: Only single- sided documents can be scanned, copied, or faxed using the ADF. The ADF does not support double-sided documents.
NOTE: Some features, such as the Fit to Page copy feature, do not work when you load your originals in the ADF. You must load your originals on the glass.
Load an original in the automatic document feeder (ADF) 19
Chapter 1
To load an original in the ADF
Use these steps to load a document in the ADF.
- Load your original print-side up into the ADF.
a. If you are loading an original printed in portrait orientation, place the pages
so that the top edge of the document goes in first. If you are loading an
original printed in landscape orientation, place the pages so that the left
edge of the document goes in first.
b. Slide the media into the ADF until you hear a tone or see a message on the
display indicating that the loaded pages were detected.
TIP: For more help on loading originals in the ADF, refer to the diagram engraved in the document feeder tray.
- Slide the width guides inward until they stop at the left and right edges of the media.
NOTE: Remove all originals from the document feeder tray before lifting the lid on the printer.
Load media
This section provides instructions for loading media into the printer.
This section contains the following topics:
20 Get started
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