HP OfficeJet 4620 Instructional

Understand the printer parts

This section contains the following topics:

  1. Front view
  1. Printing supplies area
  1. Back view

Front view

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  1. Automatic document feeder (ADF)
  1. Scanner glass
  1. Output tray
  1. Output tray extension
  1. Input tray
  1. Power button
  1. Control panel display
  1. Control panel
  1. Document feeder tray
  1. Width guides

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Understand the printer parts 11

Chapter 1

Also Check:

Printing supplies area

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3

2

HP Officejet 4620 User Manual 9HP Officejet 4620 User Manual 11HP Officejet 4620 User Manual 13HP Officejet 4620 User Manual 15HP Officejet 4620 User Manual 171
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  1. Ink cartridge access door
  1. Ink cartridges
  1. Printhead

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Back view

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1

2

3

4
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  1. Fax port (2-EXT)
  1. Fax port (1-LINE )
  1. Universal serial bus (USB) port
  1. Power input

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12 Get started

Use the printer control panel

This section contains the following topics:

  1. Overview of buttons and lights
  1. Change printer settings

Overview of buttons and lights

The following diagrams and related tables provide a quick reference to the printer control panel features.
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9HP Officejet 4620 User Manual 31HP Officejet 4620 User Manual 33

8HP Officejet 4620 User Manual 35

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7 6 5 4
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LabelName and Description

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  1. Home button: Returns to the home screen from any other screen.
  1. Control panel display: Shows the menu options.
  1. Keypad: Use the keypad to enter numbers and text.
  1. Help button: From the Home screen, pressing this button opens the Help menu. When viewing screens other than the Home screen, pressing the Help button provides help applicable to the current screen.
  1. Setup button: From the Home screen, pressing this button opens the Setup menu for generating reports and other maintenance settings. From the Copy, Fax, or Scan menus, pressing this button opens available settings.
  1. HP ePrint button: Opens the HP ePrint menu. For more information, see HP ePrint. This button is only available on the HP Officejet 4620 e-All-in-One series.
  1. Wireless button: Press this button to view or print the Wireless Summary or to access Setup options and the Network Menu. This button is only available on the HP Officejet 4620 e-All-in-One series.
  1. Cancel button: Stops a job, exits a menu, or exits settings.
  1. Back button: Returns to the previous menu.

HP Officejet 4620 User Manual 41

Use the printer control panel 13

Chapter 1

Change printer settings

Use the control panel to change the printer mode and settings, print reports, or get help for the printer.

TIP: If the printer is connected to a computer, you can also change the printer settings using HP software tools available on your computer. For more information about these tools, see Printer management tools.
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Check Also:  HP Officejet 6812

This section contains the following topics:

  1. Select a mode
  1. Change the mode settings
  1. Change the printer settings

Select a mode

The Home screen of the control panel display shows the available modes for the printer, such as Copy, Fax, and Scan.

To select a mode, press the button to the right of the mode that you want to use. Follow the prompts on the control panel display to complete the job. The control panel display returns to the Home screen when the job is finished.

To change modes, press the HP Officejet 4620 User Manual 45 (Home) button on the printer control panel to return to the Home screen, and then press the button to the right of the mode that you want to use.

Change the mode settings

1. After selecting a mode, press the (Setup) button to scroll through the available settings, and then select the setting you want to change.
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  1. Follow the prompts on the display to change the settings.

HP Officejet 4620 User Manual 49 NOTE:  Press the HP Officejet 4620 User Manual 51 (Back) button to return to the previous menu.
HP Officejet 4620 User Manual 53HP Officejet 4620 User Manual 55

Change the printer settings

To change the printer settings or print reports, use the options available in the Setup menu:

  1. From the Home screen, press the HP Officejet 4620 User Manual 57 (Setup) button.
  1. Using the buttons on the right side of the display, scroll through and select the desired settings or options.

HP Officejet 4620 User Manual 59 NOTE:  Press the HP Officejet 4620 User Manual 51 (Back) button to return to the previous menu.
HP Officejet 4620 User Manual 53HP Officejet 4620 User Manual 55

HP Digital Solutions

The printer includes a collection of digital solutions that can help you simplify and streamline your work.

14 Get started

This section contains the following topics:

  1. Scan to Computer
  1. HP Digital Fax (Fax to PC and Fax to Mac)

Scan to Computer

You can simply walk up to the printer, press a button on the control panel, and scan documents directly to a computer. You can then attach the scanned documents to your email and share them with your business partners.

For more information, see Scan.

HP Digital Fax (Fax to PC and Fax to Mac)

Never lose important faxes misplaced within a stack of paper pages again!

Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your faxes easily and eliminate the hassle of dealing with bulky paper files. In addition, you can turn off fax printing altogether, saving money on paper and ink, and reducing paper consumption and waste.

For more information, see Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac).

Select print media

The printer is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for optimum print quality. Visit the HP web site at www.hp.com for more information about HP media.
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Check Also:  HP Envy 5530 Series User Manual

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
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This section contains the following topics:

  1. Recommended papers for printing and copying
  1. Recommended papers for photo printing
  1. Tips for selecting and using media

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Select print media 15

Chapter 1

Depending on your country/region, some of these papers might not be available.

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services, and select Ink, toner & paper.

HP Officejet 4620 User Manual 71 NOTE: At this time, some portions of the HP web site are available in English only.
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16 Get started

For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Depending on your country/region, some of these papers might not be available.

HP Premium PlusHP’s best photo paper is heavyweight for producing professional
Photo Paperquality photos. Features an instant-dry finish for easy handling
without smudging. It resists water, smears, fingerprints, and humidity.
It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm
(4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft-
gloss (satin matte). It is acid-free for longer lasting documents.
HP Advanced PhotoThis thick photo paper features an instant-dry finish for easy handling
Paperwithout smudging. It resists water, smears, fingerprints, and humidity.
Your prints have a look and feel comparable to a store processed
photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10
x 15 cm (4 x 6 inch), 13×18 cm (5 x7 inch), and two finishes – glossy
or soft gloss (satin matte). It is acid-free for longer lasting documents.
HP Everyday PhotoPrint colorful, everyday snapshots at a low cost, using paper
Paperdesigned for casual photo printing. This affordable, photo paper dries
quickly for easy handling. Get sharp, crisp images when you use this
paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11
inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting
documents.
HP Photo Value PacksHP Photo Value Packs conveniently package original HP ink
cartridges and HP Advanced Photo Paper to save you time and take
the guesswork out of printing affordable, lab-quality photos with your
HP printer. Original HP inks and HP Advanced Photo Paper have
been designed to work together so your photos are long lasting and
vivid, print after print. Great for printing out an entire vacation’s worth
of photos or multiple prints to share.

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services and select Ink, toner & paper.

Check Also:  HP Officejet Pro 8615

HP Officejet 4620 User Manual 71 NOTE: At this time, some portions of the HP web site are available in English only.
HP Officejet 4620 User Manual 53HP Officejet 4620 User Manual 55

Tips for selecting and using media

For the best results, observe the following guidelines.

  1. Always use media that conforms to the printer specifications. For more information, see Media specifications.
  2. Load only one type of media at a time into a tray or ADF.
  1. When loading the trays and ADF, make sure the media is loaded correctly. For more information, see Load media or Load an original in the automatic document feeder (ADF).

Select print media 17

Chapter 1

  1. Do not overload the tray or ADF. For more information, see Load media or Load an original in the automatic document feeder (ADF).
  1. To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays or ADF:
    1. Multipart forms
  1. Media that is damaged, curled, or wrinkled
  1. Media with cutouts or perforations
  1. Media that is heavily textured, embossed, or does not accept ink well
  1. Media that is too lightweight or stretches easily
  1. Media that contains staples or clips

HP Officejet 4620 User Manual 71 NOTE: To scan, copy, or fax documents that contain pages that do not conform to these guidelines, use the scanner glass. For more information, see Load an original on the scanner glass.
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Load an original on the scanner glass

You can copy, scan, or fax originals by loading them on the scanner glass.

HP Officejet 4620 User Manual 89 NOTE: Many of the special features do not work correctly if the glass and lid backing are not clean. For more information, see Maintain the printer.
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NOTE: Remove all originals from the document feeder tray before lifting the lid on the printer.

To load an original on the scanner glass

Use these steps to load an original on the scanner glass.

  1. Lift the scanner lid.
  1. Load your original print-side down.

TIP:  For more help on loading an original, refer to the engraved guides along

  the edge of the glass.
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18 Get started

  1. Close the lid.

Load an original in the automatic document feeder (ADF)

You can copy, scan, or fax a document by placing it in the ADF.

HP Officejet 4620 User Manual 99 CAUTION: Do not load photos in the ADF; this might damage your photos. Use only media that is supported by the printer. For more information, see Tips for selecting and using media.

HP Officejet 4620 User Manual 101 NOTE: Only single- sided documents can be scanned, copied, or faxed using the ADF. The ADF does not support double-sided documents.
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NOTE: Some features, such as the Fit to Page copy feature, do not work when you load your originals in the ADF. You must load your originals on the glass.

To load an original in the ADF

Use these steps to load a document in the ADF.

  1. Load your original print-side up into the ADF.

a. If you are loading an original printed in portrait orientation, place the pages so that the top edge of the document goes in first. If you are loading an original printed in landscape orientation, place the pages so that the left edge of the document goes in first.
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b. Slide the media into the ADF until you hear a tone or see a message on the display indicating that the loaded pages were detected.

TIP: For more help on loading originals in the ADF, refer to the diagram engraved in the document feeder tray.
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Load an original in the automatic document feeder (ADF) 19

Chapter 1

  1. Slide the width guides inward until they stop at the left and right edges of the media.

Load media

This section provides instructions for loading media into the printer.

  1. Load standard-size media
  1. Load envelopes
  1. Load cards and photo paper

HP Officejet 4620 User Manual 71 NOTE:  Printing on custom-size media is not supported by this printer.
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Load standard-size media

To load standard-size media

Use these instructions to load standard media.

  1. Pull out the input tray as far as possible.

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  1. Slide the paper width guide out as far as possible.

20 Get started

To read more please download the PDFs bellow

Download HP Officejet 4620 Manual

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