Printer parts
| 1 | Paper-width guide |
| 2 | Input tray |
| 3 | Input tray shield |
| 4 | Scanner lid |
| 5 | Scanner glass |
| 6 | Control panel |
| 7 | Cartridge access door |
| 8 | Cartridges |
| 9 | Output tray |
| 10 | Output tray extender (also referred to as the tray extender) |
| 11 | Power connection |
| 12 | USB port |
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Control panel features
Overview of buttons and lights
| Feature | Description | |
| 1 | Power button: Turns the printer on or off. | |
| 2 | Control panel display: Indicates a number of copies, wireless status and signal strength, Wi-Fi Direct status, warnings or errors, and ink levels. | |
| 3 | Ink Alert light Indicates low ink or cartridge problems. For more information, see Control panel error codes and status on page 97. | |
| 4 | Cancel button: Stops the current operation. | |
| 5 | Resume button: Resumes a job after a disruption (for example, after loading paper or clearing a paper jam). Resume light: Indicates the printer is in a warning or error state. For more information, see Control panel error codes and status on page 97. | |
| 6 | Wireless button: Turns on or off the printer wireless capabilities. Wireless light: Indicates whether the printer is connected to a wireless network. |
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| Feature | Description |
| 7 | Information button: Prints out a printer information page on its current status. Information light: If the light is blinking in white and the Wi-Fi Direct icon on the display is blinking fast at the same time, press the Information button to confirm a connection. |
| 8 | Start Copy Color button: Starts a color copy job. To increase the number of color copies, press the button multiple times quickly. |
| 9 | Start Copy Black button: Starts a black-and-white copy job. To increase the number of black-and-white copies, press the button multiple times quickly. |
Control panel display icons
Icon Description
Number of copies icon: 1-digit counter showing the number of copies when you are copying documents. The maximum count is nine.
When the letter E is displayed to the left side of the counter, it indicates the printer is in an error state.
For more information, see Control panel error codes and status on page 97.
Error icon: Indicates a warning or an error.
Paper Error icon: Indicates a paper-related error.
Wireless status icons: Show the status of a wireless connection.
The wireless status icons consist of three icons, the Wireless icon (
), the Wireless Attention icon
(
), and the Signal Bars icon (
).
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Icon Description
Wi-Fi Direct icon: Indicates the current Wi-Fi Direct status.
- If the Wi-Fi Direct icon is on, Wi-Fi Direct is on and ready for use.
- If the Wi-Fi Direct icon is off, Wi-Fi Direct is off. To turn it on, press and hold the Wireless button
(
) and the Resume button (
) together for three seconds.
- If the Wi-Fi Direct icon is blinking in sync with the white blinking Information light, the Wi-Fi
Protected Setup (WPS) push button mode is in progress. Press the Information button (
) within two minutes to connect.
- If the Wi-Fi Direct icon is blinking fast in sync with the blinking Error icon for three seconds, and then stays on, Wi-Fi Direct has reached the maximum of five connections.
- If the Wi-Fi Direct icon is blinking fast in sync with the blinking Error icon for three seconds, and then turns off, Wi-Fi Direct is disabled by your network administrator.
Ink Level icons: The left ink icon shows the estimated ink level of the tri-color cartridge, and the right icon shows the estimated ink level of the black cartridge.
NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until the print quality becomes unacceptable.
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Control panel lights and display icons status
Power button light
●
| Status | Description | |
| On | The printer is on. | |
| Off | The printer is powered off. | |
| Dimmed | The printer is in Sleep mode. The printer automatically enters Sleep mode after five minutes of | |
| inactivity. | ||
| Blinking | The printer is processing a job. To cancel the job, press the Cancel button ( | ). |
| Blinking fast | If the cartridge access door is open, close it. If the cartridge access door is closed and the light | |
| is blinking fast, the printer is in an error state that you can resolve by following the onscreen | ||
| messages from the computer. If you do not see any onscreen messages, try printing a | ||
| document to generate an onscreen message. |
Wireless light and icons
- The Wireless light next to the Wireless button (
) and the wireless status icons on the control panel display work together to indicate the status of a wireless connection.
| Status | Description |
| The Wireless light, the Wireless icon, and the Signal Bars icon | The printer is connected to a wireless network. |
| are on. |
The Wireless light and the Wireless status icons are off. The wireless capability of the printer is off. To turn on the
wireless capability, press the Wireless button (
).
The Wireless light is blinking, the Wireless icon is on, and the signal bars are cycling.
The printer is in the Auto Wireless Connect setup mode through the HP printer software.
The Wireless light is blinking, the Wireless icon is on, and the signal bars are blinking together in sync with the Wireless light.
The printer is in the Wi-Fi Protected Setup (WPS) progress mode.
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The Wireless light is blinking, the Wireless icon is on, and the Wireless Attention icon is blinking in sync with the Wireless light.
One of the following might have occurred.
–The printer has a problem connecting to the wireless network.
–An error occurs or an overlap session is detected when using WPS.
Press the Wireless button () and the Information button
() together to run the wireless test, and then review the
test report for information on how to solve the problem.
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Print reports from control panel
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Load media
Select a paper size to continue.
To load full-size paper
- Raise the input tray.
- Slide the paper-width guide to the left.
- Insert a stack of paper into the input tray with the short edge down and the print side up, and slide the stack of paper down until it stops.
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- Slide the paper-width guide to the right until it stops at the edge of the paper.
- Lower the output tray and pull out the output tray extender.
To load small-size paper
- Raise the input tray.
- Slide the paper-width guide to the left.
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- Insert a stack of photo paper into the far-right side of the input tray with the short edge down and the print side up, and slide the stack of paper down until it stops.
- Slide the paper-width guide to the right until it stops at the edge of the paper.
- Lower the output tray and pull out the output tray extender.
To load envelopes
- Raise the input tray.
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- Slide the paper-width guide to the left.
- Insert one or more envelopes into the far-right side of the input tray and slide the stack of envelopes down until it stops. The side to be printed on should face up.
- Slide the paper-width guide to the right against the stack of envelopes until it stops.
- Lower the output tray and pull out the output tray extender.
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Change the default paper size detected by printer
The printer can automatically detect whether the input tray has paper loaded and detect whether the loaded paper is large, small, or medium width. You can change the default large, medium, or small paper size detected by the printer.
To change the default paper size detected by the printer
- Open the embedded web server (EWS). For more information, see Open the embedded web server on page 72.
- Click the Settings tab.
- In the Preferences section, click Tray and Paper Management, and then select the desired option.
- Click Apply.
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Load an original on the scanner glass
To load an original on the scanner glass
- Lift the scanner lid.
- Load the original print-side down on the right front corner of the scanner glass.
- Close the scanner lid.
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Paper basics
The printer is designed to work well with most types of office paper. It is best to test a variety of print paper types before buying large quantities. Use HP paper for optimum print quality. Visit the HP website at www.hp.com for more information about HP paper.
HP recommends plain papers with the ColorLok logo for printing everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and that dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
This section contains the following topics:
Recommended papers for printing
If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
Photo printing
- HP Premium Plus Photo Paper
HP Premium Plus Photo Paper is HP’s highest-quality photo paper for your best photos. With HP Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can share them right off the printer. It is available in several sizes, including A4, 8.5 x 11 inches (216 x 279 mm), 4 x 6 inches (10 x 15 cm), and 5 x 7 inches (13 x 18 cm), and in two finishes – glossy or soft gloss (semi-gloss). Ideal for framing, displaying, or gifting your best photos and special photo projects. HP Premium Plus Photo Paper delivers exceptional results with professional quality and durability.
- HP Advanced Photo Paper
This glossy photo paper features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to a store-processed photo. It is available in several sizes, including A4, 8.5 x 11 inches (216 x 279 mm), 4 x
6 inches (10 x 15 cm), and 5 x 7 inches (13 x 18 cm). It is acid-free for longer lasting documents.
- HP Everyday Photo Paper
Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper with any inkjet printer. It is available in glossy finish in several sizes, including A4, 8.5 x 11 inches (216 x 279 mm), 5 x 7 inches (13 x 18 cm), and 4 x 6 inches (10 x 15 cm). It is acid-free for longer lasting documents.
- HP Photo Value Packs
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HP Photo Value Packs conveniently package original HP ink cartridges and HP Advanced Photo Paper to save you time and take the guesswork out of printing affordable, lab-quality photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lasting and vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.
Business documents
- HP Premium Presentation Paper 120g Matte or HP Professional Paper 120 Matte
This paper is a heavy two-sided matte paper perfect for presentation, proposals, reports, and newsletters. It is heavyweight for an impressive look and feel.
- HP Brochure Paper 180g Glossy or HP Professional Paper 180 Glossy
These papers are glossy-coated on both sides for two-sided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.
- HP Brochure Paper 180g Matte or HP Professional Paper 180 Matte
These papers are matte-coated on both sides for two-sided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.
Everyday printing
All the papers listed for everyday printing feature ColorLok Technology for less smearing, bolder blacks, and vivid colors.
- HP Bright White Inkjet Paper and Color Inkjet Paper
HP Bright White Inkjet Paper and Color Inkjet Paper deliver high-contrast colors and sharp text. They are opaque enough for two-sided color usage with no show-through, making them ideal for newsletters, reports, and flyers.
- HP Multipurpose and All-in-One Printing Paper
HP Multipurpose and All-in-One Printing Paper is a high-quality multifunction paper. It produces documents that look and feel more substantial than documents printed on standard multipurpose or copy paper. It is acid-free for longer lasting documents.
- HP Office, Copy, and Copy & Print Paper
These varieties of HP paper high-quality multifunction paper are suitable for copies, drafts, memos, and other everyday documents. They are acid-free for longer lasting documents.
- HP Office Recycled Paper
HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber.
Order HP paper supplies
The printer is designed to work well with most types of office paper. Use HP paper for optimum print quality.
To order HP papers and other supplies, go to www.hp.com . At this time, some portions of the HP website are available in English only.
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HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and shorter dry-time than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
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Open the HP printer software (Windows)
After installing the HP printer software, double-click the printer icon on the desktop or do one of the following to open the printer software:
- Windows 10: From the computer desktop, click Start, select HP from the app list, and then select the icon with the printer name.
- Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.
- Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.
- Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer name.
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