Printer parts
Front view
Figure 2-1 Front and top views of HP ENVY 5640 e-All-in-One series
| Feature | Description |
| 1 | Lid |
| 2 | Lid-backing |
| 3 | Scanner glass |
| 4 | Printer model name |
| 5 | Cartridge access door |
| 6 | Memory device area |
| 7 | Cartridge access area |
| 8 | Ink cartridges |
| 9 | Photo tray |
| 10 | On button (also referred to as the Power button) |
| 11 | Wireless status light |
| 12 | Control panel |
| 13 | Output tray |
| 14 | Color graphics display (also referred to as the display) |
| 15 | Automatic output tray extender (also referred to as the tray extender) |
| 16 | Memory card slot |
| 17 | Memory device light |
| 18 | Paper tray |
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Back view
Figure 2-2 Rear view of HP ENVY 5640 e-All-in-One series
| Feature | Description |
| 1 | Power connection. Use only the power cord supplied by HP. |
| 2 | Power light. The green light indicates the power cord is installed correctly. |
| 3 | Rear USB port |
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Control panel and status lights
Overview of buttons and lights
The following diagram and related table provides a quick reference to the printer control panel features.
Label Name and Description
- Wireless light: Indicates the status of the printer wireless connection.
- Solid blue light indicates that wireless connection has been established and you can print.
- Slow blinking light indicates that wireless is on, but the printer is not connected to a network. Make sure your printer is within the range of wireless signal.
- Fast blinking light indicates wireless error. Refer to the message on the printer display.
- If wireless is turned off, the wireless light is off and the display screen shows Wireless Off.
- On button: Turns the printer on or off.
- Back button: Returns to the previous screen.
- Help button: Opens the Help menu for the current operation.
- Home button: Returns to the Home screen, the screen that is displayed when you first turn on the printer.
- Control panel display: Touch the screen to select menu options, or scroll through the menu items.
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Control panel display icons
Icon Purpose
Copy: Opens the Copy menu where you can select a copy type or change the copy settings.
Scan: Opens the Scan menu where you can select a destination for your scan.
HP Printables: Provides a quick and easy way to access and print information from the web, such as coupons, coloring pages, puzzles, and more.
Photo: Opens the Photo menu where you can view and print photos, or reprint a printed photo.
Setup: Opens the Setup menu where you can change preferences and use tools to perform maintenance functions.
Help: Opens the Help menu where you can view How To videos, printer feature information, and tips.
ePrint icon: Opens the Web Services Summary menu, where you can check ePrint status details, change ePrint settings, or print an Info page.
Wi-Fi Direct icon: Opens the Wi-Fi Direct menu where you can turn on Wi-Fi Direct, turn off Wi-Fi Direct, and display the Wi-Fi Direct name and password.
Wireless icon: Opens the Wireless Summary menu where you can check wireless status and change wireless settings. You can also print a wireless test report, helping diagnose network connection issues.
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Icon Purpose
ECO icon: Displays a screen where you can configure some of the printer environmental features.
Ink icon: Shows estimated ink levels by cartridge. Displays a warning symbol if the ink level is less than the minimum expected ink level.
NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until the print quality becomes unacceptable.
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Paper basics
The printer is designed to work well with most types of office paper. It is best to test a variety of print paper types before buying large quantities. Use HP paper for optimum print quality. Visit the HP website at www.hp.com for more information about HP paper.
HP recommends plain papers with the ColorLok logo for printing everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and that dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
This section contains the following topics:
Recommended papers for printing
If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
Photo printing
- HP Premium Plus Photo Paper
HP Premium Plus Photo Paper is HP’s highest-quality photo paper for your best photos. With HP Premium Plus Photo Paper, you can print beautiful photos that are instant-dry so you can share them right off the printer. It is available in several sizes, including A4, 8.5 x 11 inches, 4 x 6 inches (10 x 15 cm), 5 x 7 inches (13 x 18 cm), and 11 x 17 inches (A3), and in two finishes – glossy or soft gloss (semi-gloss). Ideal for framing, displaying, or gifting your best photos and special photo projects. HP Premium Plus Photo Paper delivers exceptional results with professional quality and durability.
- HP Advanced Photo Paper
This thick photo paper features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. Your prints have a look and feel comparable to a store-processed photo. It is available in several sizes, including A4, 8.5 x 11 inches, 10 x
15 cm (4 x 6 inches), 13 x 18 cm (5 x 7 inches), and two finishes – glossy or soft-gloss (satin matte). It is acid-free for longer lasting documents.
- HP Everyday Photo Paper
Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable photo paper dries quickly for easy handling. Get sharp, crisp images when you
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use this paper with any inkjet printer. It is available in glossy finish in several sizes, including A4, 8.5 x 11 inches, and 10 x 15 cm (4 x 6 inches). It is acid-free for longer lasting documents.
- HP Photo Value Packs
HP Photo Value Packs conveniently package original HP ink cartridges and HP Advanced Photo Paper to save you time and take the guesswork out of printing affordable, lab-quality photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lasting and vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.
Business documents
- HP Premium Presentation Paper 120g Matte
This paper is a heavy two-sided matte paper perfect for presentation, proposals, reports, and newsletters. It is heavyweight for an impressive look and feel.
- HP Brochure Paper 180g Glossy or HP Professional Paper 180 Glossy
These papers are glossy-coated on both sides for two-sided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.
- HP Brochure Paper 180g Matte or HP Professional Paper 180 Matt
These papers are matte-coated on both sides for two-sided use. They are the perfect choice for near-photographic reproductions and business graphics for report covers, special presentations, brochures, mailers, and calendars.
Everyday printing
All the papers listed for everyday printing feature ColorLok Technology for less smearing, bolder blacks, and vivid colors.
- HP Bright White Inkjet Paper
HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque enough for two-sided color usage with no show-through, which makes it ideal for newsletters, reports, and flyers.
- HP Printing Paper
HP Printing Paper is a high-quality multifunction paper. It produces documents that look and feel more substantial than documents printed on standard multipurpose or copy paper. It is acid-free for longer lasting documents.
- HP Office Paper
HP Office Paper is a high-quality multifunction paper. It is suitable for copies, drafts, memos, and other everyday documents. It is acid-free for longer lasting documents.
- HP Office Recycled Paper
HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled fiber.
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Order HP paper supplies
The printer is designed to work well with most types of office paper. Use HP paper for optimum print quality.
To order HP papers and other supplies, go to www.hp.com. At this time, some portions of the HP website are available in English only.
HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
Tips for selecting and using paper
For the best results, observe the following guidelines.
- Load only one type of paper at a time into the paper or photo tray.
- When loading the tray, make sure the paper is loaded correctly.
- Do not overload the tray.
- To prevent jams, poor print quality, and other printing problems, avoid loading the following paper in the tray:
- Multipart forms
- Media that is damaged, curled, or wrinkled
- Media with cutouts or perforations
- Media that is heavily textured, embossed, or does not accept ink well
- Media that is too lightweight or stretches easily
- Media that contains staples or clips
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Load media
Select a paper size to continue.
To load small-size paper
- Pull out the photo tray.
If you do not see the photo tray, remove the output tray from the printer.
- Load paper.
● Insert a stack of photo paper into the photo tray print side down.
● Slide the photo paper forward until it stops.
- Push the photo tray back in.
- Change or retain the paper settings on the printer display.
To load full-size paper
- Pull out the paper tray, slide the paper-width guides outward, and then remove any previously loaded media.
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- Load paper.
- Insert a stack of paper into the paper tray with the short edge forward and the print side down.
- Slide the paper forward until it stops.
- Slide the paper-width guides inward until they stop at the edges of the paper.
- Push the paper tray back in.
- Change or retain the paper settings on the printer display.
To load legal paper
- Pull out the paper tray, slide the paper-width guides outward, and then remove any previously loaded media.
- Unlock and open the front side of the paper tray.
- Load paper.
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- Insert a stack of paper into the paper tray with the short edge forward and the print side down.
- Slide the paper forward until it stops.
- Slide the paper-width guides inward until they stop at the edges of the paper.
- Push the paper tray back in.
- Change or retain the paper settings on the printer display.
To load envelopes
- Pull out the paper tray, slide the paper-width guides outward, and then remove any previously loaded media.
- Load envelopes
- Insert one or more envelopes in the center of the paper tray. The print side should face down. The flap should be on the left side and facing up.
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- Slide a stack of envelopes inward until it stops.
● Slide the paper-width guides inward against the stack of envelopes until they stop.
- Push the paper tray back in.
- Change or retain the paper settings on the printer display.
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Load original
To load original on the scanner glass
- Lift the scanner lid.
- Load the original print side down on the right front corner of the glass.
- Close the scanner lid.
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Open the HP printer software (Windows)
After installing the HP printer software, depending on your operating system, do one of the following:
- Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the printer name.
- Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then select the printer name.
- Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click the folder for the printer, and then select the icon with the printer’s name.
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Sleep mode
- Power usage is reduced while in the Sleep mode.
- After initial setup of printer, the printer will enter the Sleep mode after five minutes of inactivity.
- The time to the Sleep mode can be changed from the control panel.
| To set the Sleep mode time | |
| 1. | (Setup). |
| From the Home screen, touch |
- Touch Preferences.
- Scroll through the options, and then touch Sleep Mode.
- Touch After 5 minutes or After 10 minutes, or After 15 minutes.
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Auto-Off
Auto-Off is automatically enabled by default when you turn on the printer. When Auto-Off is enabled, the printer will automatically turn off after 2 hours of inactivity to help reduce energy use. Auto-Off turns the printer off completely, so you must use the On button to turn the printer back on. Even when Auto-Off is disabled, the printer enters Sleep mode after 5 minutes of inactivity to help reduce energy use.
You can change the Auto-Off setting from the control panel.
To change Auto-Off setting
- From the Home screen on the printer display, select Preferences.
NOTE: If you do not see the Home screen, press the Home button.
- From the Preferences menu, select Auto-Off.
- From the Auto-Off menu, select On or Off, and then press OK to confirm the setting. Once you change the setting, the printer maintains the setting.
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Accessibility
The printer provides a number of features that make it accessible for people with disabilities. Visual
The HP software provided with the printer is accessible for users with visual impairments or low vision by using your operating system’s accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the HP software have simple text or icon labels that convey the appropriate action.
Mobility
For users with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper-width guides can be operated by users with limited strength and reach.
Support
For more details about the accessibility of this printer and HP’s commitment to product accessibility, visit HP’s website at www.hp.com/accessibility.
For accessibility information for Mac OS X, visit the Apple website at www.apple.com/accessibility.
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Most print settings are automatically handled by the software application. Change the settings manually only when you want to change print quality, print on specific types of paper, or use special features.
This section contains the following topics:
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To read more please download the PDFs below.
Download HP Envy 5643 User Manual PDFs
hp envy 5644 manual
how to print on hp envy 5643
hp envy 5643 wireless setup
hp envy 5640 manual
how to scan from hp envy 5640
hp envy 5643 installation
hp envy 5643 print from phone
hp envy 5646 manual